Use this report to view and review inventory item records. The Inventory List provides a comprehensive listing of inventory items and related information, helping users verify inventory setup, support inventory audits, manage inventory records, and maintain accurate inventory data. This report is commonly used for inventory reviews, planning, record validation, and inventory management activities.

Example
An inventory manager prints an Inventory List before a physical inventory count to review:

• Item numbers
• Item descriptions
• Inventory locations
• Units of measure
• Reorder information
• Inventory classifications

This helps ensure inventory records are complete and accurate before counting begins.

Print an Inventory List

Set up the report for printing.

Do this...

1. Open Connect Materials Management > Reports > Inventory List.

2. Select a report title.

3. What type of report do you want to create?

• I want to print a list. Click List. Then, complete the List Options.

• I want to print labels. Click Labels, and then fill out the fields on the Labels tab.

• I want to print a form. Click Form, and then fill out the fields on the Forms tab.  

4. Click Print (CTRL+P).

The report prints.

Options

Form options

The options on the Forms tab are only available when the Report Type is Forms.

Label options

You will only have access to the options on the Labels tab if the Report Type is Labels. 

Shift Line if Blank

Do you want to shift the information when the field value is blank?

• Yes, I want to shift the information when the field value is blank. Select the Shift Line if Blank checkbox.

• No, I want to print the blank value. Deselect the Shift Line if Blank checkbox.  

Append to Previous Column

Do you want to append the selected field to the previous line? This option is usually used to print the city, state, and zip code on the same line.

• Yes, I want to add the selected field to the previous line. Select the Append to Previous Column checkbox.

• No, I want to print the selected field on its own line. Deselect the Append to Previous Column checkbox.  

Reverse

If the selected field contains a name, do you want to print the name in reverse order? For example, if the name field stores SMITH, SCOTT.

• Yes, I want to reverse the name order. Select the Reverse checkbox. The system will print SCOTT SMITH instead of SMITH, SCOTT.

• No, I want to leave the name as is. Deselect the Reverse checkbox. The system will print SMITH, SCOTT.  

Font

What font do you want to use for printing labels? Select a font name from the Font drop-down list. Usually, this field is Arial.

What is the font size? Enter a number in the Size field. Usually, this field is 7. 

Label Properties

How many labels will print per page? Now, use the instructions on the labels to set up the Label Width, Label Height, Number of Labels Across, Labels per Page, Print Width, and Labels per record.

List options

These options will only be available when the Report Type is List. 

Print [ _ ] Blank Lines Between Records

Do you want to print a blank line to separate records on the list? This option is located on the Report Options tab.

• Yes, I want to print a blank line to separate records. Set the Print [ _ ] Blank Lines Between Records to the number of blank lines.

• No, I want to print the list as is. Set the Print [ _ ] Blank Lines Between Records to 0 (zero). 

Print a Solid Line Between Records

Do you want to print a solid line to separate records on the list? This option is located on the Report Options tab.

• Yes, I want to print a solid line to separate records. Select the Print a Solid Line Between Records checkbox.

• No, I want to print the list as is. Deselect the Print a Solid Line Between Records checkbox.