Issue

I used the Calculate Payroll routine and the Calculate Payroll Report has a message that says, "Carryover limit exceeded" for one employee. What does that mean and how do I fix it?

A carryover limit exceeded message means the employee has surpassed the maximum amount of unused leave (such as vacation or paid time off) that can be carried over from one period to the next.

Here are some common reason for exceeding the carryover limit: 

• Inactivity in taking leave. The employee may not have used their vacation or PTO hours.

• Policy changes. A change in leave time policy or a change to the employee's status (for example, full time to part time) could alter their eligibility to carry over a certain amount of leave. 

Solution

When an employee has a, "Carryover limit exceeded" warning, the leave balance is greater than the carryover limit for the leave level. If this situation occurs, you may wish to

• Verify the employee is tied to the correct leave pay code and leave level. 

• Contact the employee to inform them they might need to use their extra time quickly to avoid consequences, such as, not accruing additional leave until the leave balance is less than the carryover limit or potentially losing additional leave hours by a given date. 

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