Issue

I used the Calculate Payroll routine and the Calculate Payroll Report has a message that says, "Accumulation and carryover limits exceed" for one employee. What does that mean and how do I fix it? 

Explanation

An employee has reached both the maximum amount of a certain benefit they can accumulate and the maximum amount they can carry over into the next period. 

This typically applies to paid time off (PTO), vacation, or sick leave. 

Many employers set limits on: 

• Accumulation limit. The maximum amount an employee can earn in a given period. For example, in a year. 

• Carryover limit. The maximum amount an employee can roll over to the next period if they don't use all their accrual time. 

For example, if an organization allows employees to accrue up to 100 hours of PTO and only 40 hours can be carried over to the next year, any additional hours accrued beyond those limits may be forfeited or not credited. 

Solution

If you receive this message, you may want to: 

• Verify the employee is using the correct pay code and leave level. 

• Contact the employee to inform them they might need to use their extra time quickly to avoid consequences, such as, not accruing additional leave until the leave balance is less than the carryover limit  or potentially losing additional leave hours by a given date.

202502, 2025Feb05, 92809 

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