Annual_accrual_limit_exceeded

Annual accrual limit exceeded (Calculate Payroll Report)

Issue

I used the Calculate Payroll routine and the Calculate Payroll Report has a message that says, "Annual accrual limit exceeded" for one employee. What does that mean and how do I fix it? 


Explanation

"Annual accrual limit exceeded" means that an employee has reached the maximum amount of a particular benefit they can accrue within a year. This often applies to paid time off (PTO), vacation time, sick leave, or other accrual-based benefits.

For example, if the organization's policy states that an employee can accrue up to 80 hours of PTO per year, and the employee has already reached that limit, any additional accruals will be stopped until the next accrual period or the limit resets. 

This message may also appear in relation to caps on bonuses, retirement contributions, or other payroll-related benefits with annual limits. 


Solution

When an employee has an, "Annual accrual limit exceeded" message, the leave balance is greater than the annual accrual limit for the leave level. If this situation occurs, you may wish to: 

  • Verify the employees is tied to the correct leave pay code and leave level. 

  • Contact the employee to inform them they might need to use their extra time quickly to avoid consequences, such as, not accruing additional leave until the leave balance is less than the carryover limit or potentially losing additional leave hours by a given date. 

202502, 2025Feb05, 92809

Copyright © 2026 Caselle, Incorporated. All rights reserved.

    • Related Articles

    • Annual accrual limit exceeded

      Issue I used the Calculate Payroll routine and the Calculate Payroll Report has a message that says, "Annual accrual limit exceeded" for one employee. What does that mean and how do I fix it? Explanation "Annual accrual limit exceeded" means that an ...

    • Carryover limit exceeded (Calculate Payroll Report)

      Issue I used the Calculate Payroll routine and the Calculate Payroll Report has a message that says, "Carryover limit exceeded" for one employee. What does that mean and how do I fix it? Calculate payroll report Explanation A carryover limit exceeded ...

    • Annual Accrual Method and Limit (2022.05)

      An annual accrual limit refers to the maximum amount of paid time off (PTO) or vacation days that an employee can accrue in a given calendar year. Once the employee reaches this limit, they will no longer accrue additional PTO until they use some of ...

    • Accumulation & carryover limits exceeded (Calculate Payroll Report)

      Issue I used the Calculate Payroll routine and the Calculate Payroll Report has a message that says, "Accumulation and carryover limits exceed" for one employee. What does that mean and how do I fix it? Calculate payroll report Explanation An ...

    • How do I review the Calculate payroll report? (2025.02)

      When you run Calculate Payroll, a report prints. The report includes Payroll checks not calculated. Lists employees that were not calculated and the reason why the payroll check was not calculated. Hours totals. Total hours for regular pay type pay ...