How_do_I_add_pay_codes_to_employees_who_already_have_specific_pay_codes_2024.11_

How do I add pay codes to employees who already have specific pay codes? (2024.11)

Add a pay code to an employee if the employee already has a pay code or group of pay codes. 

Limitations

  • You cannot add pay codes to terminated employees.

  • If you add a pay code to an employee who already has the pay code, you will be adding a duplicate pay code to the employee pay code setup. 

This view was updated in the 2024.11 release. 

Before you get started

This view will modify employee records. Make a backup of the Payroll database before you continue. (System Management > Send Databases) [More]

Adding pay codes to employees

1. Open Connect Payroll > Employees > Add Pay Codes to Employees.

2. In Add Pay Codes To, click to select Employees who already have these pay codes. 

3. Click  to select the pay codes to look for in the employee record. 

Add the pay codes that will be in the employee pay code setup for the employees who will have the new pay code. Only employees who have all of the pay codes included in the Selected Pay Codes will be updated with the new pay code. 

4. Move to the Pay Codes to Add and click .

Add the pay code to add to the employee who also has the pay codes that have been selected in the Employees Who Already Have These Pay Codes list. 

Important! If the employee already has the new pay code, the new pay code will still be added to the employee. The employee will have a duplicate pay code that you will need to remove later. 

5. Click GO  (CTRL+G). 

The pay codes are added to the employee records.

6. Review the employee pay codes. 

Use Employee Inquiry or Modify Existing Employees to review the employee pay codes for each employee. If errors exist, make the needed corrections. 

Look for 

  • employees with duplicate pay codes

  • employees who have the pay code and should not have the pay code

  • employees who should not have the pay code and have the pay code

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