How do I add pay codes to selected employees? (2024.11)
Add a pay code to an employee, a group of employees, or all employees.
Limitations
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You cannot add pay codes to terminated employees.
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You will not be able to add a pay code to an employee who already has the pay code.
Before you get started
This view will modify employee records. Make a backup of the Payroll database before you continue. (System Management > Send Databases) [More]
Adding pay codes to employees
1. Open Connect Payroll > Employees > Add Pay Codes to Employees.
2. Enter the employee numbers.
In the selection criteria, enter the employee records to update with the pay code. You can enter the employee number or employee name. Use a comma to separate entries. To add the pay code to every employee, set the value to All.
3. In the Add Pay Codes To, click to select All Selected Employees.
4. Move to the Pay Codes to Add and click .
Add the pay code to add to the employee who also has the pay codes that have been selected in the Employees Who Already Have These Pay Codes list.
Important! If the employee already has the new pay code, the new pay code will still be added to the employee. The employee will have a duplicate pay code that you will need to remove later.
5. Click GO (CTRL+G).
The pay codes are added to the employee records.
6. Review the employee pay codes.
Use Employee Inquiry or Modify Existing Employees to review the employee pay codes for each employee. If errors exist, make the needed corrections.
Look for
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employees with duplicate pay codes
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employees who have the pay code and should not have the pay code
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employees who should not have the pay code and have the pay code
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