How do I add pay codes to employees? (2024.11)
A pay code is used to track earnings, hours, or other payroll amounts that appear on an employee's paycheck. The Add Pay Codes to Employees feature allows you to assign a pay code to multiple employee records at the same time, eliminating the need to update each employee individually.
This feature is especially useful when a new pay code needs to be added to a group of employees who share similar payroll settings.
Example
Jane creates a new pay code for Sick Leave. She wants to assign this pay code to all employees who already have a Vacation pay code. Instead of opening and updating each employee record one at a time, Jane uses Add Pay Codes to Employees to add the Sick Leave pay code to all applicable employees in a single process.
By updating multiple employee records at once, Jane saves time and helps ensure that pay code assignments remain consistent across employees.
Limitations
You cannot add pay codes to terminated employees.
You will not be able to add a pay code to an employee who already has the pay code.
Before You Get Started
- Back up the database. This routine will modify employee records. (Send Databases)
Add pay codes to employees who have certain pay codes
1. Open Connect Payroll > Employees > Add Pay Codes to Employees.
2. In Add Pay Codes To, click to select Employees who already have these pay codes.
3. Click Select to select the pay codes to look for in the employee record.
Add the pay codes that will be in the employee pay code setup for the employees who will have the new pay code. Only employees who have all of the pay codes included in the Selected Pay Codes will be updated with the new pay code.
4. Move to the Pay Codes to Add and click Select.
Add the pay code to add to the employee who also has the pay codes that have been selected in the Employees Who Already Have These Pay Codes list.
Important! If the employee already has the new pay code, the new pay code will still be added to the employee. The employee will have a duplicate pay code that you will need to remove later. Related Articles
How do I add pay codes to selected employees? (2024.11)
Add a pay code to an employee, a group of employees, or all employees. Limitations You cannot add pay codes to terminated employees. You will not be able to add a pay code to an employee who already has the pay code. Before you get started This view ...What if the pay code is not included in the Employee Pay Codes list?
If the pay code that you want to select does not display in the section titled Employee Pay Codes, you'll need to add the pay code to the employee's record. Payroll only allows you to select the pay codes that have been added to the employee's record ...How do I add pay codes to employees who already have specific pay codes? (2024.11)
Add a pay code to an employee if the employee already has a pay code or group of pay codes. Limitations You cannot add pay codes to terminated employees. If you add a pay code to an employee who already has the pay code, you will be adding a ...Employee pay codes grid - Abbreviations
The Employee Pay Codes grid on the Enter Payroll Checks, Enter Supplementation Checks, Enter Termination Checks, and Enter Manual Checks use the following abbreviations when space is limited. Codes The Code column shows the amount/rate/percent code ...Error: No net pay code
Issue The employee does not have a net pay code. Explanation Each employee who will receive a check must have a net pay code. A net pay code determines how an employee's net pay, the amount they receive after all deductions and taxes are applied, is ...