How do I assign an Other Description (Box 14)?
Use W-2 Other Description (Box 14) to enter information that is required by the state but not the IRS.
Box 14 instructions
Download the General Instructions for Forms W-2 and W-3 from www.irs.gov. Use Search or Find to look up Box 14 instructions in the PDF.
Assigning an other description in Box 14
1. Open Connect Payroll > Organization > Pay Codes.
2. Look up a pay code.
3. Click to select the W-2/1099 tab.
4. Click to select the field titled W-2 Other Description (Box 14).
W-2 Other Description (B0x 14)
5. Enter the text that will print in Box 14 on the W-2 form.
Government Reporting will print the description saved in this field in Box 14 on the W-2 Form.
Printing the pay code amount in Box 14
1. Open Connect Payroll > Organization > Pay Codes.
2. Look up a pay code.
3. Click to select the W-2/1099 tab.
4. Click to select the field titled W-2 Other Description (Box 14).
5. Enter the text that will print in Box 14 on the W-2 form.
W-2 Other Description (B0x 14)
6. Click to select the checkbox titled Include Amounts.
Include Amounts checkbox
Government Reporting will print description followed by the pay code amount in Box 14.
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