How do I terminate pay codes?
The Pay Codes table does not include a box to enter an end date. To terminate a pay code to stop it from calculating, choose an option. Option 1 updates the pay code in the Pay Codes table in Organization so it will stop calculating each pay period. Use this option if most of your employees have the pay code. Option 2 terminates the pay code at the employee level in Modify Existing Employees. Use this option if the pay code is only used by a few employees.
Option 1. Change the Pay Code (Organization > Pay Codes)
Use this option if most of your employees have the pay code. These instructions show you how to make the changes to the employee side, however, if the pay code also calculates an employer portion, you will need to make the same changes to the employer portion (Employer tab) to stop it from calculating.
Do this...
1. In the Pay Codes table, change the pay code amount to zero. When the pay code calculates for the next payroll, it will deduct zero dollars.
Pay Codes, Employee tab, Amount box
2. Next, change the monthly period numbers not to calculate the pay code.
Any changes that you make to the pay code in the Pay Codes table will be applied to all of the employees who have the pay code.
Option 2. Change the employee pay code (Modify Existing Employees)
Use this option if you have a few employees who have the pay code.
Do this...
1. In Modify Existing Employees, look up each employee who has the pay code.
2. Go to the Pay Codes tab > Employee tab. Select the pay code from the Pay Code list.
3. Enter an end date in the End Date box.
4. Repeat these steps for each employee who has the pay code.
It doesn't matter if the end date is at the beginning or end of a pay period, the pay code will not calculate for the entire pay period.
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