Version
2026.02 

Overview

Print the SUTA Wage List for the State of New Mexico. The SUTA Wage List is filed on a quarterly basis to show the organization is complying with paying state unemployment insurance, also known as SUTA. Employers need to submit their total gross wages for each employee every quarter. 

Use the SUTA Wage List to  

• create electronic file.
• print SUTA Wage List (detail report, by SUTA type). 

What's new

• 2025.05 release includes updates to the report base. 
• 2023.02 release includes the electronic file for New Mexico. 

SUTA Wage List

You only need to set up the SUTA Wage List the first time you print the report. You may also need to change the report setup to comply with new state rules and regulations in the future.

You will need to 

• add the SUTA pay codes. (Fields tab) You can copy the pay codes from the most recent report into this report. (For example, all gross wages subject to unemployment insurance contributions during the reporting period.) 
• enter the location where the electronic file will be saved. (Print Settings tab > Export tab)
• save the SUTA Wage List as a new report (with the changes to the report). (CTRL+S)

If you need help setting up the SUTA wage list, submit a support ticket for assistance. 

Set Up SUTA Wage List by SUTA Type

1. Open Connect Payroll > State Reports > SUTA Wage List. 

Note: 

• If the organization has more than one state set up, select New Mexico from the list. 

2. In the Select Report Type box, select SUTA Wage List (NM). 

3. Select SUTA Wage List (NM) - By SUTA Type [Caselle Master]. 

4. Set up the report options. (Report Options tab)

• Report dates: Verify the reporting date range is for the correct period. 
• Include: Select the output option. 
  • Report: Print the report. Do not create the state file. 
  • Report and State File: Print the report AND create the state file. 
  • State File: Create the state file. 
    
    
• File transmission: Select Original. 

5. Set up the state reporting options. (State Reporting tab > Options tab)

• Unit number: Enter the unit number. 

About the Report Options Setup tab: 

• This tab is set up with the NM reporting information for you. 

6. Set up the reporting fields. (State Reporting tab > Fields tab)

• Add your organization's SUTA pay code.
  • Click  
  • Add the SUTA pay code. 
  • Click OK. 
    
    
• Set the NM Income Tax Withheld (Pay Code)
  • Click in the NM Income Tax Withheld box. 
  • Add the State Withholding Tax pay code. 
  • Click OK. 
    
    
• Set the WC Fees (Pay Code). 
  • Click in the WC Fees box. 
  • Add the Workers Comp Premium pay code. 
  • Click OK. 

7. Set up the state file information. (Report Options tab > State File tab)

• Set up the export settings. (Export Settings tab)
  • File Name: Enter the path and file name. The standard naming convention used by the state is: NMSUTAYYYYQ.csv 
    • NM - New Mexico
    • SUTA - State Unemployment Tax Act
    • YYYY - 4-digit year (for example, 2025)
    • Q - Quarter of the year. 1 = Q1 (Jan-Mar); 2 = Q2 (Apr-Jun); 3 = Q3 (Jul-Sep);

8. Set up the option to prompt the user to convert state reporting data when the report is opened. (Options) (Optional)

You would enable the prompt to convert state reporting data when the report is opened to ensure your Minnesota Paid Leave report reflects the most current setup and compliance requirements. Turning on this prompt allows you to: 

• Confirm before changes are applied
• Ensure you're always running the report on up-to-date data
• Avoid silently using outdated data 

The prompt acts as a checkpoint—making sure your data is properly prepared before the report runs, so your Minnesota Paid Leave filing is accurate and compliant.

Enable the prompt

• Click Options  (F12). 
• Check Prompt to convert state reporting data when a report is opened. 
• Click OK. 

9. Save the report. 

• Click Save . 
• Click Save As New Report. 
• Enter a new report name. (It will be appended to SUTA Wage List (NM) - [New Report Name]
• Click OK. 

10. Save the report definition as the default report. (Options)

When you mark this report as default, the system will automatically use your preferred setup—so you don’t have to reconfigure it each time. This helps you avoid reselecting date ranges, filters, and options (such a selecting pay codes). 

• Click Options  (F12). 
• Select the new report as the default report. 
  

• Click OK. 
• Click Save  again. 

Generate SUTA Wage List - By Type

1. Open Connect Payroll > State Reports > SUTA Wage List. 

Note: 

• If the organization has more than one state set up, select New Mexico from the list. 

2. In the Select Report Type box, select SUTA Wage List (NM). 

3. Select SUTA Wage List (NM) - By Type or select the SUTA Wage List (NM) - By Type report definition that is set up for your organization. 

Note: 

• If you selected a default report definition, it will be selected when you open the report. 
• To set the default report definition, click Options (F12). 

4. Set up the report options. (Report Options tab)

• Report dates: Verify the reporting date range is for the correct period. 
  
• Include: Select the output option. 
  • Report: Print the report. Do not create the state file. 
  • Report and State File: Print the report AND create the state file. 
  • State File: Create the state file. 
    
    
• File transmission: Select Original. 

5. If the data has not been converted, choose an option. 

• Option 1: Generate the file (Preview) 
  • Click Preview (CTRL+Q). 
    
    
• Option 2: Review and then, generate the file
  • Click the Review tab. 
  • Verify the employee information in the file. Use the horizontal scroll bar (at the bottom) to view more fields. 
  • Click Preview to create the report and file. 

Important! 

• When you reload data, any changes that you have made in the Review tab will be lost. You will need to re-enter any changes.
• If the report date range (Options tab) does not match the report date range for the data shown in the Review tab, you need to choose which date range to use. 
  • To continue using the current report dates, click No. 
  • To reload data using updated report dates, click Yes. 

SUTA Wage List - Adjustment File

When you need to correct errors or omissions from a previously filed state unemployment tax (SUTA) report, create an amended SUTA wage list. Since the states rely on these quarterly wage lists to calculate both your unemployment insurance contributions and your employees' wage histories, accuracy is critical. 

Common reasons for filing an amended SUTA wage list:

• Incorrect wages reported. Example: An employee's gross wages were under- or over-reported due to a payroll entry error.
• Employee omitted or duplicated. Example: You forgot to include a new hire, or accidentally listed an employee twice. 
• Wrong employee information. Example: An employee's Social Security number, name, or state ID was entered incorrectly. 
• Taxable wage base adjustments. Example: Wages over the state's taxable wage base were incorrectly taxed. 
• Post-filing adjustments. Example: Late bonuses, back pay, or corrections discovered after the original report was filed. 

Options for amending the file:

• Amending the converted report data: A snapshot of the payroll information after it has been translated into the state's required reporting format. 
• Amending the original report data: The actual payroll records (employee paychecks, wage codes, taxes withheld). 
• Amending the converted report data: The converted report data is a snapshot of the payroll information after it has been translated into the state's required reporting format. Changes made to the converted report data will not affect or be saved to the payroll database.

Why amend the converted report data instead of the original?

• The payroll has already been closed. Once a quarter's payroll is finalized, changing the original payroll records may not be allowed (or could affect financials, W-2s, or prior reconciliations).Amending the converted report lets you make corrections only for reporting purposes without disrupting the underlying payroll history. 
• Minor reporting corrections. Sometimes the payroll data is fine, but the state file needs adjustment (for example, wrong SSN, missing employee wage line, formatting error). In that case, you just fix the report snapshot rather than reprocessing payroll.
• Compliance timing. If you’ve already filed, the state expects you to submit an amended report — not to overwrite historical payroll. Correcting the converted file lets you quickly produce a corrected SUTA wage list and resubmit it, while leaving payroll books intact.
• Audit trail. Amending the converted report preserves a clear record of what was originally filed and what was later corrected. This is important if the state or auditors ever question the changes.

Set Up SUTA Wage List - Adjustment

1. Open Connect Payroll > State Reports > SUTA Wage List. 

Note: 

• If the organization has more than one state set up, select New Mexico from the list. 

2. In the Select Report Type box, select SUTA Wage List (NM). 

3. Select SUTA Wage List (NM) - Adjustments [Caselle Master]. 

4. Set up the report options. (Report Options tab)

• Report dates: Verify the reporting date range is for the correct period. 
• Include: Select the output option. 
  • Report: Print the report. Do not create the state file. 
  • Report and State File: Print the report AND create the state file. 
  • State File: Create the state file. 
    
    
• File transmission: Select Original. 

5. Set up the state reporting options. (State Reporting tab > Options tab)

• Unit number
  • Enter the unit number. 
  • The unit number is an optional subdivision identifier that employers can use to break down reporting by different business units or locations.
    
    
• Adjustment reason code
  • Select an adjustment reason code. 
  • It is a code that explains why you are adjusting an employee's wages from the original report. Required if you are adding, changing, or deleting wage records after your initial filing. 

About the Report Options Setup tab: 

• This tab is set up with the NM reporting information for you. 

6. Set up the reporting fields. (State Reporting tab > Fields tab)

• Add your organization's SUTA pay code.
  • Click  
  • Add the SUTA pay code. 
  • Click OK. 
    
    
• Set the NM Income Tax Withheld (Pay Code)
  • Click in the NM Income Tax Withheld box. 
  • Add the State Withholding Tax pay code. 
  • Click OK. 
    
    
• Set the WC Fees (Pay Code). 
  • Click in the WC Fees box. 
  • Add the Workers Comp Premium pay code. 
  • Click OK. 

7. Set up the state file information. (Report Options tab > State File tab)

• Set up the export settings. (Export Settings tab)
  • File Name: Enter the path and file name. The standard naming convention used by the state is: NMSUTAYYYYQ.csv 
    • NM - New Mexico
    • SUTA - State Unemployment Tax Act
    • YYYY - 4-digit year (for example, 2025)
    • Q - Quarter of the year. 1 = Q1 (Jan-Mar); 2 = Q2 (Apr-Jun); 3 = Q3 (Jul-Sep);

8. Save the report. 

• Click Save . 
• Click Save As New Report. 
• Enter a new report name. (It will be appended to SUTA Wage List (NM) - [New Report Name]
• Click OK. 

Generate SUTA Wage List - Adjustments

1. Open Connect Payroll > State Reports > SUTA Wage List. 

Note: 

• If the organization has more than one state set up, select New Mexico from the list. 

2. In the Select Report Type box, select SUTA Wage List (NM). 

3. Select SUTA Wage List (NM) - Adjustment or select the SUTA Wage List (NM) - Adjustment report definition that is set up for your organization. 

Note: 

• If you selected a default report definition, it will be selected when you open the report. 
• To set the default report definition, click Options (F12). 
  

4. Set up the report options. (Report Options tab)

• Report dates: Verify the reporting date range is for the correct period. 
• Include: Select the output option. 
  • Report: Print the report. Do not create the state file. 
  • Report and State File: Print the report AND create the state file. 
  • State File: Create the state file. 
    
    
• File transmission: Select Original. 

5. If the data has not been converted, choose an option. 

• Option 1: Generate the file (Preview) 
  • Click Preview (CTRL+Q). 
    
    
• Option 2: Review and then, generate the file
  • Click the Review tab. 
  • Verify the employee information in the file. Use the horizontal scroll bar (at the bottom) to view more fields. 
  • Click Preview to create the report and file. 

Important! 

• When you reload data, any changes that you have made in the Review tab will be lost. You will need to re-enter any changes.
• If the report date range (Options tab) does not match the report date range for the data shown in the Review tab, you need to choose which date range to use. 
  • To continue using the current report dates, click No. 
  • To reload data using updated report dates, click Yes. 

Filing SUTA Wage List

For the state of New Mexico, upload the electronic file to New Mexico's Department of Workforce Solutions (NMDWS), Unemployment Insurance Tax Program. 

1. Log into NMDWS. (https://www.dws.state.nm.us) 

2. Navigate to the Filing Section (for example, Quarterly Wage & Contribution Reporting). 

3. Upload your electronic file. Follow the prompts to complete the upload process. 

Good to Know

State Reporting Options

Here are the fields that need to be filled out before and saved with the report definition.

Unit number

The unit number is an optional subdivision identifier that employers can use to break down reporting by different business units or locations. It's a sub-account or location code within your main Employer Account Number. It is assigned by the employer (or sometimes NMDWS if you request multiple units). 

It is not required for all employers. Many small or single-location businesses leave it blank. 

For larger employers, it's a way to keep payroll data organized and aligned with internal accounting. 

Adjustment reason code

This is the code that's used when you are filing a corrected (amended) wage report for a prior quarter. 

What the adjustment reason code means

It is a code that explains why you are adjusting an employee's wages from the original report. 

Required if you are adding, changing, or deleting wage records after your initial filing. 

Ensures NMDWS can track whether the correction is for underreported wages, overreported wages, SSN corrections, etc.

Common adjustment reason codes in New Mexico

01 – Wage correction → Original wages reported were too low or too high.

02 – Employee added → Employee was omitted from the original report.

03 – Employee deleted → Employee was reported in error.

04 – SSN correction → Wrong Social Security Number originally reported.

05 – Name correction → Employee name was incorrect.

06 – Other adjustment → Miscellaneous reporting corrections (e.g., taxable wage base recalculations).

Verify the file name

 When you click Preview, you will be asked to verify the file name. 

Do this...

• Replace YYYY with a four-digit year. Example: 2026
• Replace Q with the quarter. Example: 1, 2, 3, or 4
• To start over, click Copy Recommended. 
• Click OK. 

Troubleshooting

Report dates no longer match Review tab dates

Issue: The report dates no longer align with the data shown in the Review tab. 

Explanation: The preview may be inaccurate because it's based on a previous date range. 

Solution:

• To apply the updated report dates, click Yes to reload the data. Any changes you have made to the Review tab will be lost. You will need to re-enter any changes. 
• To continue using the current report dates, click No.