Issue

I am calculating benefits that have already been calculated, but this warning message keeps popping up. It says, "Benefits and transmittals have already been calculated for the selected pay period range." How do I fix it?

 

Explanation

In payroll, if you're recalculating benefits after transmittals have already been calculated, it means you're making adjustments to benefit-related data after the system has prepare the information that's usually sent to benefit providers, insurance carriers, or third-party administrators. 

When transmittals are calculated:

• The system has already generated reports or files to be transmitted to benefit vendors (for example, health insurance carriers, retirement plan providers).

• This might include things like deduction amounts, employee enrollments, or coverage charges. 

 

Recalculating benefits afterward means: 

• You are changing something that affects benefit deductions or contributions after those transmittals were locked in. 

• This may be caused by late changes such as: correction to benefit elections, backdated enrollments or terminations, adjustments to coverage levels or employee status. 

 

What this could mean to you: 

• Transmittals may now be inaccurate. If recalculations change deduction amounts or benefit status, the original transmittals no longer reflect the correct data. 

• You may need to recalculate transmittals to capture the new, accurate benefit information.

• There could be timing or reconciliation issues, especially if files were already sent to vendors (benefit providers, insurance carriers, or third-party administrators).

 

Solution

The benefits have already been calculated and the warning message lets you know:

• Benefits have already been calculated. If you continue (click Yes), the system will calculate additional adjusting benefit entries for the selected pay period range. Choosing this option will create a transaction for the difference between the benefit amount that was calculated earlier and the benefit amount that will be calculated now (New Transaction = Existing Calculated Benefit Amount - New Calculated Benefit Amount).  

• Transactions have already been calculated. If you exit (click No), the benefits will be deleted, and then they will be recalculated for the selected pay period range. This option will delete the previous entry and replace it with the new calculated benefit amount. 

 

 

 

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