Issue
Set up the timesheet default settings to allow an employee to enter a negative leave entry. A negative leave entry means an employee can use an online request to enter a leave entry that is less than zero. This option (Connect Timekeeping Organization) will allow an employee to enter a negative leave amount to correct the requested leave hours with the wrong total hours or to fix leave hours that have been allocated to the wrong pay code.
Example
Jane has a leave balance of 20 hours. She makes a mistake and submits a leave request for 24 hours instead of 20 hours. To correct the error, she submits another leave request for -4 hours.
Example
Jim has a sick leave balance of 14 hours. He makes a mistake and submits a leave request for 8 hours of holiday pay instead of 8 hours of sick leave. To correct the error, Jim submits a leave request for -8 hours of holiday pay and then he submits a leave request for 8 hours of sick leave.
The option to allow negative leave entries on department timesheets was updated in the 2024.02 release to support negative leave entries by leave activity code.
1. Open Connect Timekeeping Organization Organization.
2. Click to select the Connect Online tab Connect Online subtab.
3. Select the leave activity codes that will allow a negative entry.
Check the box next to an activity code to allow an employee to use it to enter a negative entry or enter an entry that will create a negative leave balance for the activity code.
4. Click Save (CTRL+S).
The default timesheet setting is saved. Employees can enter negative leave entries. You may need to restart the Caselle Connect Online Web Service to apply the changes to Connect Online. Contact your IT or Application administrator for assistance.
If you are using departments, you may also need to set up the option to allow negative leave entries at the department level.
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