How do I record inventory?
After you send a purchase order to a vendor to fill, the vendor will
fill the order and send the requested items to you. When you receive the
shipment, use Receive Inventory
to record the quantity received and change the status of the ordered item
to received.
Receiving inventory
1. Open Connect Accounts Payable > Purchases and Requisitions > Receive Inventory.
2. Enter the Received By.
Use the Received By field to enter the name of the user that accepted the inventory. This is a self-validating field, which means the names that you enter will appear in the Received By drop-down list the next time you use this routine.
3. Enter the Purchase Order Number.
Clicking the Search button will display a list of purchase orders. The purchase order detail displays in the transaction grid.
4. Enter the Quantity Received.
Use the column titled Quantity Received to enter the quantity that you have received. When the Quantity Ordered equals the Quantity Received, the Received Status changes to Yes. If the Quantity Received is less than the Quantity Ordered, the Received Status is Partial.
Quantity Received column
5. Press Enter to move to the next sequence.
The system records the quantity received. When all of the items on the purchase order are recorded, the form clears. At the appropriate time, run Update Inventory Received to Materials Management, see the help topic titled How do I update inventory received to Materials Management?
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