In Caselle Asset Management, you might delete a transferred asset when the transfer was created incorrectly or is no longer valid.

A transferred asset is usually an asset that was moved:

• to another department,
• fund,
• location,
• category,
• or organizational unit.

Deleting the transferred asset does not typically mean deleting the original asset entirely. Instead, it usually means removing the transfer record or the newly created transferred version of the asset.

Common reasons include:

The Transfer Was Entered by Mistake

Examples:

• Wrong department selected
• Incorrect asset transferred
• Duplicate transfer entered
• Incorrect date or amount

Deleting the transferred asset allows the user to correct and re-enter the transfer properly.

Duplicate Assets Were Created

Sometimes a transfer process accidentally creates:

• duplicate asset records,
• duplicate sub-assets,
• or duplicate accounting entries.

The incorrect transferred record may need to be deleted to avoid:

• overstated assets,
• duplicate depreciation,
• or reporting errors.

The Transfer Was Reversed or Canceled

An organization may decide:

• not to move the asset after all,
• to return it to the original department,
• or to undo the transfer during reconciliation.

Deleting the transferred record helps restore the correct asset structure.

Cleanup After Testing or Training

In test environments or training sessions, staff may create transfers for practice that later need to be removed.

Correcting Conversion or Import Issues

During:

• data imports,
• system conversions,
• or interface processing,

incorrect transfer records may be created and require deletion.

Prevent Incorrect Depreciation or GL Activity

An incorrect transferred asset could:

• depreciate separately,
• post to the wrong GL accounts,
• or distort reports.

Deleting it prevents ongoing accounting inaccuracies.

Maintain Accurate Asset Ownership

Transferred assets affect:

• department responsibility,
• inventory tracking,
• audit trails,
• and financial reporting.

Incorrect transfer records can create confusion about who owns or controls the asset.

You delete a transferred asset when the transfer record was incorrect, duplicated, canceled, or causing accounting or tracking problems.

Deleting a single transaction

Has the transaction been updated to the General Ledger?

• Yes, the transaction has been updated to the General Ledger. If you delete a transaction that has been updated to the General Ledger, the system will create voiding and reversing transactions for the deleted transaction.

• No, the transaction has NOT been updated to the General Ledger. Use Assets > Transfer Assets to delete the transaction. You'll need to enter the Input Date when the asset was transferred. Finally, click Delete (CTRL+D).

Deleting a single transaction

1. Open Connect Asset Management > Assets > Transfer Assets.

2. Click Delete (CTRL+D).

3. Click to select Delete Single Disposition.

4. Enter the Asset Number.

5. Click OK.

The transaction is deleted.

Deleting a range of transactions

1. Open Connect Asset Management > Assets > Transfer Assets.

2. Click Delete (CTRL+D).

3. Click to select Delete Range of Dispositions.

4. Enter the Beginning Asset Number.

5. Enter the Ending Asset Number.

6. Click OK.

The transactions with an asset number that falls in the asset number range are deleted.

Deleting transactions by input date

1. Open Connect Asset Management > Assets > Transfer Assets.

2. Click Delete (CTRL+D).

3. Click to select Delete All Dispositions Input on MM/DD/YYYY.

4. Click OK.

The transactions that were created on the input date are deleted.