Add the information required by DRS to add a new employee. The DRS requires an organization to submit additional employee information to enroll the employee in the retirement system. For instructions on how to fill in each field, go to the DRS website (https://www.drs.wa.gov/employer/faq.htm).

 

Before you get started

• Add WA to the State table (Organization > States). Set up the state code with the workers compensation class code.

 

Adding new employee information (State of Washington)

1. Open Connect Payroll > Employees > Modify Existing Employees.

If you're setting up a new employee, add the employee's information and position before you continue.

2. Click the Job tab > Retirement tab.

The Retirement tab shows the additional information that's required by DRS.

Modify Existing Employees > Job tab > Retirement tab

3. Fill in the additional fields.

For instructions on how to fill in each field, go to the DRS website (https://www.drs.wa.gov/employer/faq.htm).

 

Retirement qualification date

Enter the retirement qualification date.

 

Type code

Enter the type code for the type of employer, and in some cases, the type of work performed by the member.

 

Type change

Select the checkbox when the member type has changed.

 

Plan code

Enter the plan number of the system in which the member participates.

 

Disability start date

Enter the disability leave start date. Disability leave for LEOFF members must be reported if the period of leave exceeds three days.

 

Disability eligibility end date

Enter the disability leave end date. Disability leave for LEOFF members must be reported if the period of leave exceeds three days.

 

Extended status code

Enter the extended status code for the member.

 

Investment program

For Plan 3, employers fill this field with:
WSIS to direct member contributions to the Washington State Investment Board.

 

SELF to direct member contributions to the Self-Directed Investment Program.

 

Rate option

Enter the applicable value to indicate the rate option the Plan 3 member has selected. There are currently six rate options: A, B, C, D, E, or F.

 

Plan choice

Enter the two-character code that describes the member's choice.

 

Plan choice/transfer date

Enter the dates from the Member Information Form (MIF) or the Member Transfer Form.

 

Member name/address change

Select the checkbox when the member name or address has changed.

 

System code group

Enter the system code group.

 

Control number

Enter the control number.

 

Status code

Enter the status code for the member.

 

Member name change

Select the checkbox to show the member name has changed.

 

Address change

Select the checkbox to show the member address has changed.

 

Disability indicator

Select the checkbox to show the member has a disability.

 

Tax/Non-tax

Enter the tax/non-tax.

 

Organization display

Enter the organization display.

 

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