Print the SUTA Wage List for the State of Washington. The SUTA Wage List is filed on a quarterly basis to show the organization is complying with paying state unemployment insurance, also known as SUTA. Employers need to submit their total gross wages for each employee every quarter. 

 

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Setting up

You only need to set up the SUTA Wage List the first time you print the report. You may also need to change the report setup to comply with new state rules and regulations in the future.

You will need to 

• add the SUTA pay codes. (Fields tab) You can copy the pay codes from the most recent report into this report. (For example, all gross wages subject to unemployment insurance contributions during the reporting period.) 

• enter the location where the electronic file will be saved. (Print Settings tab > Export tab)

• save the SUTA Wage List as a new report (with the changes to the report). (CTRL+S)

 

If you need help setting up the SUTA wage list, submit a support ticket for assistance. 

 

 

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Generating SUTA Wage List 

1. Open Connect Payroll > State Reports > SUTA Wage List. 

 

2. Select the report definition for printing the SUTA wage list. 

Example: SUTA Wage List (WA) - by SUTA Type [Caselle Master] (If you have set up and saved a SUTA Wage List for your organization, you'll want to use that report definition instead of the Caselle Master.)

 

3. Select the report date range for the reporting period. 

 

4. Select an Include option. 

Choose to generate, view, or export the report. Print the report to keep for your files. Preview the report to verify the report information. When you're ready, create the electronic file to upload to the state agency website. 

 

Choose an option: 

• Report. Only print the report. 

• Report and state file. Create the electronic file and print the report. 

• State file. Only create the electronic file. 

 

 

5. Review the report data. 

• Click to select the Review tab. 

• Click Reload . 

• Review the report data (check for errors, excluded records that should be included, included records that should be excluded, and so on). 

• When the report data is correct, click Preview  to create the report and electronic file.  

 

 

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Filing SUTA Wage List

For the state of Washington, upload the electronic file to Washington's official employer portal called Washington Department of Workforce Services (DWS). 

1. Log into Employment Security Department (ESD). (https://secure.esd.wa.gov)  

2. Navigate to the Filing Section (for example, Quarterly Wage & Contribution Report). 

3. Choose File a Quarterly Report. 

4. Upload your electronic file. Follow the prompts to complete the upload process. 

• The system validates your data (for example, checking SSNs and wage amounts). 

• If there are errors, you must fix them before submitting. 

• Once accepted, submit your report. 

• Pay your UI contributions electronically by ACH debit or other approved methods. 

• Save the confirmation number for your records. 

 

 

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Amending SUTA Wage List

When you need to correct errors or omissions from a previously filed state unemployment tax (SUTA) report, create an amended SUTA wage list. Since the states rely on these quarterly wage lists to calculate both your unemployment insurance contributions and your employees' wage histories, accuracy is critical. 

Common reasons for filing an amended SUTA wage list:

• Incorrect wages reported. Example: An employee's gross wages were under- or over-reported due to a payroll entry error.

• Employee omitted or duplicated. Example: You forgot to include a new hire, or accidentally listed an employee twice. 

• Wrong employee information. Example: An employee's Social Security number, name, or state ID was entered incorrectly. 

• Taxable wage base adjustments. Example: Wages over the state's taxable wage base were incorrectly taxed. 

• Post-filing adjustments. Example: Late bonuses, back pay, or corrections discovered after the original report was filed. 

 

 

Options for amending the file:

• Amending the converted report data: A snapshot of the payroll information after it has been translated into the state's required reporting format. 

• Amending the original report data: The actual payroll records (employee paychecks, wage codes, taxes withheld). 

 

Amending the converted report data 

The converted report data is a snapshot of the payroll information after it has been translated into the state's required reporting format. Changes made to the converted report data will not affect or be saved to the payroll database.

Why amend the converted report data instead of the original?

• The payroll has already been closed. Once a quarter's payroll is finalized, changing the original payroll records may not be allowed (or could affect financials, W-2s, or prior reconciliations).Amending the converted report lets you make corrections only for reporting purposes without disrupting the underlying payroll history. 

• Minor reporting corrections. Sometimes the payroll data is fine, but the state file needs adjustment (for example, wrong SSN, missing employee wage line, formatting error). In that case, you just fix the report snapshot rather than reprocessing payroll.

• Compliance timing. If you’ve already filed, the state expects you to submit an amended report — not to overwrite historical payroll. Correcting the converted file lets you quickly produce a corrected SUTA wage list and resubmit it, while leaving payroll books intact.

• Audit trail. Amending the converted report preserves a clear record of what was originally filed and what was later corrected. This is important if the state or auditors ever question the changes.

 

Do this...

1. Open Connect Payroll > State Reports > SUTA Wage List. 

 

2. Select the report definition for printing the amended SUTA wage list. 

Example: SUTA Wage List (WA) - Amended [Caselle Master]. Selecting the Amended report definition will set the file transmission type to adjustment.

 

3. Select the report date range for the reporting period that needs to be amended. 

 

4. Select an Include option. 

Choose to generate, view, or export the report. Print the report to keep for your files. Preview the report to verify the report information. When you're ready, create the electronic file to upload to the state agency website. 

 

Choose an option: 

• Report. Only print the report. 

• Report and state file. Create the electronic file and print the report. 

• State file. Only create the electronic file. 

 

 

5. Review the report data. 

• Click to select the Review tab. 

Important! Do not click Reload . Clicking Reload will convert the report data and replace the existing data (including any changes you have made to it) with the converted report data. 

 

• Amend the error or verify the error is amended. You can use the tools on the Review tab to add, editing existing, or delete information. The changes will be saved with the converted report data. None of the changes will be saved in the original data (Payroll database). 

• Review the report data (check for errors, excluded records that should be included, included records that should be excluded, and so on). 

• When the report data is correct, click Preview  to create the report and electronic file.  

• Follow the instructions on the state website to file the amended file. 

 

Amending the original report data 

Original report data is the data in the Payroll database (gross wages, hours, SSNs, deductions, and so on). 

Why amend the original data instead of the converted report data?

• The underlying payroll record is wrong. For example, an employee’s gross wages were miscalculated, or overtime hours were omitted. If you only fix the converted report, the payroll system still holds the wrong wages, which can cause future problems (W-2s, benefits, tax reconciliations).

• Errors that affect multiple reports. For example, incorrect Social Security number or name on payroll records. That error will flow into not just the SUTA list, but also W-2s, federal 941s, state income tax reporting, and so on. Fixing the source data ensures consistency everywhere.

• Historical accuracy and audits. If an auditor looks at payroll ledgers vs. SUTA filings, the numbers must align. Correcting only the converted report creates a mismatch between what’s in your books and what you filed.

• Preventing repeat errors. If the error lives in original payroll (like a wrong pay code setup or taxable wage flag), every quarter’s report will repeat it. Fixing the original stops the error at the root.

 

 

Do this...

1. Fix the error in the Payroll database. (Modify Existing Employees) 

2. Generate the amended report and convert the report data. (State Reports > SUTA Wage List)

• Definition. Select the report definition for printing the amended SUTA wage list. Example: SUTA Wage List (WA) - Amended [Caselle Master]. Selecting the Amended report definition will set the file transmission type to adjustment.

• Report dates. Select the report date range for the reporting period that needs to be amended. 

• Include. Select Report (only print report); Report and state file (print report and create electronic file); or State file (only create electronic file). 

 

3. Review the report data. 

• Click to select the Review tab. 

• Click Reload . 

• Review the report data (check for errors, excluded records that should be included, included records that should be excluded, and so on). 

• When the report data is correct, click Preview  to create the report and electronic file.  

• Follow the instructions on the state website to file the amended file. 

 

 

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