Void_Payroll_Checks

Void Payroll Checks

 

There are several reasons why you may need to void a payroll check: 

  • Incorrect amount. The check was issued for the wrong amount, either overpaying or underpaying the employee. For example, an employee's hours were miscalculated, leading to an overpayment or underpayment. 

  • Lost or stolen check. The check was lost, misplaced, or stolen before the employee could cash it. Voiding the check prevents someone else from using it if it falls into the wrong hands. 

  • Employee termination. If an employee is terminated before they receive their paycheck, and the payment needs to be adjusted for final hours worked or deductions, the original check may need to be voided.

  • Payroll errors. Errors in payroll processing, such as incorrect tax withholdings, deductions, or benefits, might necessitate voiding the check to issue a corrected payment. 

  • Duplicate payment. A check was mistakenly issued more than once for the same pay period or work performed. Voiding the duplicate check ensure that the employee does not receive double payment. 

  • Change in payment method. The employee requested a change in the payment method after the check was issued, such as switching from a paper check to direct deposit. 

  • Employee request. An employee might request the voiding of a check due to a change in personal circumstances, such as a change in bank account details after the check was issued. 

  • Banking issues. The bank account the check was drawn on has issue, such as insufficient funds or the need to close the account, requiring the check to be voided. 

  • Reconciliation discrepancies. During bank reconciliation, a discrepancy is discovered, such as the check being recorded in the wrong period or for the wrong amount. 

 

What's new:

  • 2024.08. Choose the check date for the replacement check. The view was updated with a new look and feel. 

 

 

In this section: 

How do I void a payroll check?

How do I void and reissue a check that has not been updated to the General Ledger?

How do I reprint a payroll check that fails to print because of a printer error?

How do I reprint a payroll check that printed with the wrong information?

How do I reprint a payroll check that was destroyed or damaged?

 

 

 

 

Copyright © 2025 Caselle, Incorporated. All rights reserved.

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