Use Void Taxing Entity Checks to perform these tasks:

• Void a check

• Void and correct a check

• Reissue a check that has already been updated to the General Ledger

 

Void Taxing Entity Checks when a check was issued in error, contains incorrect information, has been lost, or should no longer be processed. Voiding a check prevents it from being cashed, reverses the associated payment, and ensures the taxing entity's distribution records remain accurate. This process helps maintain proper financial controls and creates a clear audit trail of the correction.

Examples:

• Void a check that was issued for the wrong amount.
• Cancel a check that was printed with incorrect payee information.
• Void a lost, damaged, or stolen check before issuing a replacement.
• Reverse a distribution payment that was generated in error.
• Correct a payment after discovering a calculation or allocation issue.

 

By voiding taxing entity checks, you help maintain accurate financial records, prevent incorrect distributions, and ensure taxing entities receive the correct payment amounts.

 

Voiding taxing entity checks

1. Open Connect Property Tax Collection > Taxing Entities > Void  Taxing Entity Checks.

The system searches for taxing entity checks issued during the current period and displays the checks in the Taxing Entity Transactions grid.

If you need to filter the search results, you can set up the Selection Criteria. Double-click on the Selection Criteria to add or remove fields for sorting.  

2. Which checks do you want to select? All transactions for the selected taxing entities will be displayed in the Taxing Entity Transactions grid.

• Select a single check. Click on a check to select it. The selected check is highlighted.

• Select a range of checks. Press and hold the Shift key. Now, click on the first check in the range, then click on the last check in the range. The entire range is highlighted.

• Select multiple checks. Press and hold the Control key while you click to select checks. The selected checks are highlighted.  

3. What do you want to do?

• Void and correct a check. Click Void and Correct. The system will (1) create a reversing transaction for the check amount, and (2) change the transaction type correct. You can use Reports > Taxing Entity Checks to reprint the checks. Checks with corrections will use the same check number that was assigned to the original check.

• Void and reissue a check. Use this option if the check has been updated to the General Ledger. Click Void and Reissue. The system will (1) create a reversing transaction for the check amount, (2) change the transaction type to reissue, and (3) create checks for printing.   

• Void a check. Click Void Only. The system will (1) create a reversing transaction for the check amount, and (2) change the transaction type to void.