Print Taxing Entity Checks to generate payments for taxing entities that are entitled to receive a portion of collected property tax revenues. Printing these checks ensures funds are distributed accurately and timely to the appropriate jurisdictions, such as cities, counties, school districts, and special service districts. This process supports revenue distribution, financial accountability, and compliance with established tax collection procedures.
Examples:
By printing Taxing Entity Checks, you can ensure tax revenues are distributed correctly, maintain accurate financial records, and fulfill obligations to the entities that rely on property tax funding.
1. Open Connect Property Tax Collection > Reports > Taxing Entity Checks.
2. Select a report title.
3. Set up the report options.
The following sections have detailed instructions for completing each field.
4. Next, load the check stock into the printer.
5. Click Print (CTRL+P).
The checks print.
The beginning check number is the number the system will use to begin numbering the printed checks.
What is the beginning check number?
I want to use the check number that is displayed. Continue to the next step.
I want to use a different check number. Click on the Beginning Check Number field, then type in a new number. Warning! Choose a beginning check number that is greater than the last check number that was printed on the last batch.
The check issue date is the date when the check has been or will be issued.
Do you want to use the default date as the check issue date?
Yes, I want to use the default date as the check issue date. Continue to the next step.
No, I want to use a different date as the check issue date. Click the Calendar button to choose a different date.
A form is a document that has been set up to print information, such as text, titles, or variables.
Do you want to use the current form?
Yes, I want to use the current form. Continue to the next step.
No, I want to use a different form. Click on the Forms tab > Form Options subtab. Then, select a different form name from the Form drop-down list.
Use the options on the Reprint tab when you need to reprint a taxing entity check that has been destroyed or printed with the wrong information.
First, has the check been updated to the General Ledger?
Yes, the check has been updated to the General Ledger. You'll need to void the check transaction in the General Ledger before you can use the Check report to reprint the check. DO NOT continue until you complete this step.
No, the check has NOT been updated to the General Ledger. Continue to the next step. You can use the reprint option in the Check report to reprint the check.
Second, is the paper check ruined beyond use?
Yes, the check form is ruined and it cannot be used. Select a check number from the grid. The selected item is highlighted. Then, click Void Check Number and Reset for Reprint. Follow the instructions on the screen. Now, run the Taxing Entity Checks report to print a new check. Use void check number and rest for reprint to void the check number and reset the check's information, which includes the payee, amount, and so on. Do not use void and reset if the check form can be used again.
No, the check form can be used again. Select a check number from the grid. The selected item is highlighted. Then, click Reset for Reprint. Follow the instructions on the screen. Now, load the check stock into the printer and run the Taxing Entity Checks report again. Use reset for reprint to use the same check number again and reset the check's information for printing.
Finally, which type of checks do you want to print?
I want to print taxing entity checks and reissued taxing entity checks. Select All Checks as the Print option.
I only want to print reissued taxing entity checks. Select Reissue Checks Only as the Print option.
Now, load the check stock in the printer feed drawer and click Print (CTRL+P).
Do you want to print checks for all taxing entities?
Yes, I want to print checks for all taxing entities. Select the Include All Taxing Entities checkbox.
No, I only want to print checks for some taxing entities. Deselect the Include All Taxing Entities checkbox. Then, click the Select button, located next to the Include All Taxing Entities field.