How_do_I_print_only_approved_purchase_orders_2025.02_

How do I print only approved purchase orders? (2025.02)

Printing an approved purchase order may be necessary for

  • Proof of transaction. A printed PO acts as a hard copy of the purchase agreement between the buyer and seller. 

  • Internal communication. For teams or departments that require a physical copy for coordination or authorization (for example, warehouse, receiving, or accounting). 

  • Vendor requirement. Some vendors may request a printed copy for their records or processing. 

  • Backup record. A physical copy serves as a backup in case of a digital system failure or data loss. 

  • Audit or compliance. Printed POs may be required for regulatory compliance, audits, or tax purposes where physical documentation is necessary. 

  • Physical delivery. For vendors or locations that cannot receive electronic POs, providing a printed version ensure the transaction details are communicated. 

  • Approval process. Some organizations use printed POs as part of a manual approval process, requiring signatures or stamps before the order is finalized. 

  • Shipping and receiving. Including a printed PO with a shipment can help the receiving party verify the order against the goods delivered. 

  • Archiving practices. Organizations with traditional recordkeeping practices may maintain physical files for historical reference or legal reasons. 

  • Customization and notes. Sometimes, handwritten notes or special instructions need to be added to the PO, which is easier with a printed version. 

 

 

The option to only include approved purchase orders is included in the 2025.02 release. Selecting this option will only include a purchase order with final approval. Purchase orders with partial approval or purchase orders that are currently in the process of being approved will be excluded. 

 

Printing only approved purchase orders

1. Open Connect Accounts Payable > Reports > Purchase Orders.

2. Click to select Only include approved purchase orders.

Purchase Orders

 

3. Click Print  (CTRL+P).

 

 

 

 

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