How_do_I_print_only_approved_purchase_orders_2025.02_

How do I print only approved purchase orders? (2025.02)

Printing an approved purchase order may be necessary for

  • Proof of transaction. A printed PO acts as a hard copy of the purchase agreement between the buyer and seller. 

  • Internal communication. For teams or departments that require a physical copy for coordination or authorization (for example, warehouse, receiving, or accounting). 

  • Vendor requirement. Some vendors may request a printed copy for their records or processing. 

  • Backup record. A physical copy serves as a backup in case of a digital system failure or data loss. 

  • Audit or compliance. Printed POs may be required for regulatory compliance, audits, or tax purposes where physical documentation is necessary. 

  • Physical delivery. For vendors or locations that cannot receive electronic POs, providing a printed version ensure the transaction details are communicated. 

  • Approval process. Some organizations use printed POs as part of a manual approval process, requiring signatures or stamps before the order is finalized. 

  • Shipping and receiving. Including a printed PO with a shipment can help the receiving party verify the order against the goods delivered. 

  • Archiving practices. Organizations with traditional recordkeeping practices may maintain physical files for historical reference or legal reasons. 

  • Customization and notes. Sometimes, handwritten notes or special instructions need to be added to the PO, which is easier with a printed version. 

 

 

The option to only include approved purchase orders is included in the 2025.02 release. Selecting this option will only include a purchase order with final approval. Purchase orders with partial approval or purchase orders that are currently in the process of being approved will be excluded. 

 

Printing only approved purchase orders

1. Open Connect Accounts Payable > Reports > Purchase Orders.

2. Click to select Only include approved purchase orders.

Purchase Orders

 

3. Click Print  (CTRL+P).

 

 

 

 

Copyright © 2025 Caselle, Incorporated. All rights reserved.

    • Related Articles

    • How do I print unapproved purchase orders? (2025.02)

      Printing an unapproved purchase order for internal review and approval process. For example, a manager might need a physical copy to sign off on large purchases. error checking. To verify details, such as vendor information, item descriptions, ...

    • How do I print my purchase orders? (2025.02)

      Use Purchase Orders to print purchase orders to plain paper or a pre-printed form. You can set up the report to select purchase orders by purchase order number, input date, created date, department, and so on. Sample purchase order Master report ...

    • What's the difference between Purchase Orders and Purchase Order Report?

      Issue In the Reports menu, there are two reports for printing purchase orders. One report is called Purchase Orders and the other report is called the Purchase Order Report. What's the difference between the two reports? Explanation Both reports will ...

    • How do I change my default options for purchase orders?

      Change the way the Enter Purchase Order entry form enters, prints, and saves purchase orders. Printing purchase order during entry Change the default setting to save a purchase order and immediately print it before you enter the next purchase order. ...

    • If the PO was approved, will it show up on the printed PO form?

      Issue A purchase order was approved. Can I print a PO form for it? Explanation Yes, when a purchase order is approved, it will be included in the purchase orders that are ready to print. Solution Run the Purchase Orders Report to print a PO form form ...