How do I update an offer of coverage? (Employees)
Enter the offer of coverage on line 14 on Form 1095-C. The employee information must include a valid offer of coverage to process Form 1095-C, see Part II - Employee Offer of Coverage in the IRS Instructions for Form 1095-C.
Updating an offer of coverage
1. Open Connect Human Resources > Employees > Modify Existing Employees.
2. Click to select the Benefits tab.
3. Use the grid on the Benefits tab to select the employee's health insurance benefit.
4. Click to select the ACA Requirements tab.
5. Use the Offer of Coverage box to select the code that fits the health insurance benefit.
Offer of coverage box
1A.
Qualifying Offer Minimum essential coverage providing minimum value offered to full-time employee with Employee Required Contribution equal to or less than 9.5% (as adjusted) of mainland single federal poverty line and at least minimum essential coverage offered to spouse and dependent(s). TIP: This code may be used to report for specific months for which a Qualifying Offer was made, even if the employee did not receive a Qualifying Offer for all 12 months of the calendar year. However, an ALE Member may not use the Alternative Furnishing Method for an employee who did not receive a Qualifying Offer for all 12 calendar months.
1B.
Minimum essential coverage providing minimum value offered to employee only.
1C.
Minimum essential coverage providing minimum value offered to employee and at least minimum essential coverage offered to dependent(s) (not spouse).
1D.
Minimum essential coverage providing minimum value offered to employee and at least minimum essential coverage offered to spouse (not dependent(s)). Do not use code 1D if the coverage for the spouse was offered conditionally. Instead, use code 1J.
1E.
Minimum essential coverage providing minimum value offered to employee and at least minimum essential coverage offered to dependent(s) and spouse. Do not use code 1E if the coverage for the spouse was offered conditionally. Instead, use code 1K.
1F.
Minimum essential coverage NOT providing minimum value offered to employee; employee and spouse or dependent(s); or employee, spouse, and dependents.
1G.
Offer of coverage for at least one month of the calendar year to an individual who was not an employee for any month of the calendar year or to an employee who was not a full-time employee for any month of the calendar year (which may include one or more months in which the individual was not an employee) and who enrolled in self-insured coverage for one or more months of the calendar year.
Note. Code 1G applies for the entire year or not at all. Therefore, if code 1G applies, an ALE Member must enter code 1G on line 14 in the “All 12 Months” column or in each separate
monthly box (for all 12 months).
1H.
No offer of coverage (employee not offered any health coverage or employee offered coverage that is not minimum essential coverage, which may include one or more months in
which the individual was not an employee).
1I.
Reserved for future use.
1J.
Minimum essential coverage providing minimum value offered to employee and at least minimum essential coverage conditionally offered to spouse; minimum essential coverage not
offered to dependent(s). (See Conditional offer of spousal coverage, earlier, for an additional description of conditional offers.)
1K.
Minimum essential coverage providing minimum value offered to employee; at least minimum essential coverage offered to dependents; and at least minimum essential coverage conditionally offered to spouse. (See Conditional offer of spousal coverage, earlier, for an additional description of conditional offers.)
1L.
Individual coverage HRA offered to employee only with affordability determined by using employee’s primary residence location ZIP code.
1M.
Individual coverage HRA offered to employee and dependent(s) (not spouse) with affordability determined by using employee’s primary residence location ZIP code.
1N.
Individual coverage HRA offered to employee, spouse, and dependent(s) with affordability determined by using employee’s primary residence location ZIP code.
1O.
Individual coverage HRA offered to employees only using the employee’s primary employment site ZIP code affordability safe harbor.
1P.
Individual coverage HRA offered to employee and dependent(s) (not spouse) using the employee’s primary employment site ZIP code affordability safe harbor.
1Q.
Individual coverage HRA offered to employee, spouse, and dependent(s) using employee’s primary employment site ZIP code affordability safe harbor.
1R.
Individual coverage HRA that is NOT affordable offered to employee; employee and spouse, or dependent(s); or employee, spouse and dependents.
1S.
Individual coverage HRA offered to an individual who was not a full-time employee.
6. Click Save (CTRL+S).
Adding employee share to offer of coverage
Add the employee share when the offer of coverage is 1B, 1C, 1D, 1E, 1J, 1K, 1L, 1M, 1N, 1O, 1P, or 1Q.
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