An invalid state code is any series of characters that do not represent the name of an actual state. Use Checkout 1099 Recipients to find state codes that do match the USPS list of state codes. The state codes need to be fixed before printing 1099s.
1. Open Connect Payroll > Government Reporting > Checkout 1099 Recipients.
2. Click to select the checkbox titled Report Invalid States.
3. Click GO (CTRL+G).
The Checkout Report lists the 1099 recipients with an invalid state code.
1. Open Connect Payroll > Government Reporting > 1099 Recipients.
2. Use the field titled Recipient to enter the 1099 Recipient's name. Press Enter.
3. Click to select the field titled State/Province.
4. Enter the correct state code.
5. Click Save (CTRL+S).
The correct state code is saved in the 1099 Recipient table. Next, you'll want to update the state code in the vendor's record in Accounts Payable. Even though Government Reporting imports information from Accounts Payable, none of the information that is updated in the Government Reporting application is loaded back into the Accounts Payable application.
1. Open Connect Accounts Payable > Vendors > Modify Existing Vendors.
2. Use the Lookup bar to enter a vendor's name or number. Press Enter.
3. Click to select the field titled State/Province.
4. Enter the correct state code.
5. Click Save (CTRL+S).
The vendor's state code is updated. Now, Government Reporting will also display the corrected state code.
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