An invalid 1099 recipient ID is any taxpayer ID number that does not meet the format required by the IRS. Use Checkout 1099 Recipients to look for recipients with an ID that need to be fixed. 

 

Finding invalid 1099 recipient IDs

1. Open Connect Payroll > Government Reporting > Checkout 1099 Recipients.

2. Click to select the checkbox titled Report Invalid Recipient ID Numbers.

3. Click GO (CTRL+G).

The Checkout Report lists the 1099 recipients with an invalid taxpayer ID.

 

Fixing an invalid 1099 recipient ID in the 1099 Recipient table

1. Open Connect Payroll > Government Reporting > 1099 Recipients.

2. Use the field titled Recipient to enter the 1099 Recipient's name. Press Enter.

3. Click to select the field titled Taxpayer ID Number.

4. Enter the correct number.

5. Click Save (CTRL+S).

The correct 1099 Recipient ID number is saved in the 1099 Recipient table. Next, you'll want to update the 1099 Recipient ID number in the vendor's record in Accounts Payable. Even though Government Reporting imports information from Accounts Payable, none of the information that is updated in the Government Reporting application is loaded back into the Accounts Payable application.

 

Fixing an invalid 1099 recipient ID in Accounts Payable

1. Open Connect Accounts Payable > Vendors > Modify Existing Vendors.

2. Use the Lookup bar to enter an vendor name or number. Press Enter.

3. Find the section titled 1099 Information.

4. Click to select the field titled ID Number.

5. Enter the correct 1099 ID number.

6. Click Save (CTRL+S).

The vendor's 1099 ID number is updated. Now, Government Reporting will display the corrected 1099 ID number.

 

Copyright © 2025 Caselle, Incorporated. All rights reserved.