How_do_I_update_an_employee_s_Social_Security_number_Employees_

How do I update an employee's Social Security number? (Employees)

Update an employee's Social Security number in the Payroll application.

 

Updating an employee's Social Security number in the Payroll application

1. Open Connect Payroll > Employees > Modify Existing Employees.

2. Use the Social Security Number box to enter the employee's Social Security number. Do not key the dashes. Example: 123456789 instead of 123-45-6789

3. Click Save (CTRL+S).

The employee's Social Security number is updated in the Employee table in the Payroll application.

 

What if I'm making this change to update the employee's W-2 information? You'll need to update the employee's Social Security number in the W-2 Employees table in the Government Reporting application or you'll need to reconvert the year-end tax information to use the updated information to generate W-2s. Remember, reconverting the year-end tax information will replace all of the changes that you've made to the W-2 Employees table.

 

 

Copyright © 2025 Caselle, Incorporated. All rights reserved.

    • Related Articles

    • How do I add a Social Security number? (Employees)

      Add a Social Security number to employee's record. Adding a Social Security number to an employee record 1. Open Connect Payroll > Employees > Modify Existing Employees. 2. Look up an employee. 3. On the Employee tab, use the Social Security Number ...

    • Warning: Previously used Social Security number

      Issue I'm entering a new employee or making changes to an existing employee. When I save the employee record, a warning message displays that says, "Previously used Social Security number." What does it mean and how do I fix it? Warning message ...

    • 7c. Update Social Security tax pay code

      After the federal tax rates are updated, look up the Social Security pay code to update the Social Security maximum wage limit for the new payroll year. There may be changes to the Social Security tax percentage and maximum wage limit. The new ...

    • Error: Missing Social Security number

      Issue An employee does not have a Social Security number. Explanation This is error flags missing information. You can continue without an employee's Social Security number. However, you will need to the employee's Social Security number before you ...

    • How do I check for a Social Security number?

      Each employee record should have a Social Security number. Checking for a Social Security number 1. Open Connect Payroll > Organization > Checkout. 2. Click to select the checkbox titled Employee Information. 3. Click to select the checkbox titled ...